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Exp19_Access_Ch08_Capstone – Registry 1.0
You work as a database manager at Virtual Registry, Inc. This firm specializes in supplying china, crystal, silver, and collectible gifts online. You will add a hyperlink field that will store a URL for each manufacture’s website. The HR department manager wants to store a photo and the most recent performance review for each employee. You also export data from the database to three different formats. Finally, you import information from Excel, Access, and text files.
Start Access. Open the downloaded Access file named Exp19_Access_Ch8_Cap_Registry. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.
You will add a hyperlink field to the Manufacturer table to store each company’s website address.
Create a new field in the Manufacturer table after RlMfgCode named Website with the Hyperlink data type. Save the table.
Switch to Datasheet view, add the website https://www.spode.co.uk to the Spode China record (11).
Add https://www.wedgwood.com to the Wedgwood China record (15). Click each link to make sure it launches a browser and locates the appropriate website. Close the table.
You will add an attachment field to the Employees table to store the employees’ performance reviews and photos.
Create a new field in the Employees table after HireDate named EmployeeFiles with the Attachment data type. Save the table.
Switch to Datasheet view and locate the record for UserID 81094880. Add the downloaded Word document named 81094880.docx and the picture file named 81094880.jpg to the EmployeeFiles field.Save the table.
Create a basic form based on the Employees table; the form will open in Layout view. For UserID 81094880, (record 1), click the Word icon and click the Forward arrow on the Attachment toolbar to display the Word document and the picture file. Save the form as Employees. Close the form and the table.
You want to determine current sales for a specific product line. You will filter the Revenue Query to locate records and export the records to Excel and Word. You will also export inventory records to create a report in PDF format.
Open the Revenue Query. Use Filter by Selection to display records in the Alias column where the value equals Waterford Crystal. Export the filtered records to an Excel file. Save the file as a08c1Crystal_LastFirst. Do not save the export steps.
Hide the ProdCategoryID, DESCR, and Alias fields from the results in the Revenue Query. Export the same filtered records to a Word file. Open the destination file after the export operation is complete. On the Layout tab, change the orientation of the document to Landscape. Press ENTER one time and add the title Waterford Crystal Orders to the Word file. Format the title as bold and center aligned. Save the file as a Word document with the name a08c1Crystal_LastFirst. Close the document and exit Word. Do not save the export steps. Save and close the filtered Revenue Query.
Use Filter by Selection to display records in the Inventory table where the OnHandQty value equals 0 (five records will display). Export the records to a PDF document. Save the file as a08cInventory_LastFirst. Close the PDF reader program. Do not save the export steps. Save and close the filtered Inventory table.
You will import new customer records from Excel.
Open the a08c1Customers.xlsx workbook, examine the Customers1 worksheet, and then close the workbook. Create a linked table in the database by importing the workbook named a08c1Customers.xlsx. Use the first row of the Customers1 worksheet as column headings and accept all other default options.
You will also import additional customer records from an Access database.
Open the a08c1Customers database, examine the Customers2 table, and then close the database. Create a linked table in the database by importing the Customers2 table from the database named a08c1Customers.
You will import additional customer records from a text file.
Open the a08c1Textcust.csv text file, examine the content, and then close the file. Create a table in the database by importing the text file named a08c1Textcust.csv. Use the first row of the file as field names, CustomerNum as the primary key, and name the table Customers Text. Accept all other default options.
Append the linked customer records to the original Customer table in the database. Append the 32 records from Customers1 and the 36 records from Customers2. Open the Customer table to view the appended records. Close the Customer table.
Close all database objects. Close the database and then exit Access. Submit the database as directed.